The Appointments tab displays all scheduled bookings in a calendar format, allowing you to manage and track reservations efficiently. To access this tab, go to your Event Dashboard and click on Appointments.
Note: This tab is only available if your event has the booking calendar enabled.
Appointment Calendar Controls #
At the top of the Appointments tab, you’ll find navigation and filtering tools to help manage your schedule effectively:
Month Navigation:
- On the top left corner of the calendar, the current month is displayed.
- Use the left arrow (◀) to move back to the previous month.
- Use the right arrow (▶) to advance to the next month.
Calendar Selection:
- On the top right corner, there is an “All Calendars” drop-down menu.
- Click the menu to choose a specific calendar if you have multiple booking calendars set up.
- Selecting an individual calendar will filter and display only the appointments from that calendar.
- To learn more about how booking calendars work, see Calendars Guide.
Appointment Calendar View #
The main Appointment Calendar visually represents booked, available, and fully booked dates:
Booked Days:
- Days with scheduled appointments are displayed in light orange.
- A number in the bottom-left corner of the date box indicates the total appointments booked for that day.
Unbooked Days:
- Days with no scheduled appointments appear in grey.
Fully Booked Days:
- Dates where all available slots have been filled are marked in red.
Managing Appointments and Time Slots #
When you click on a booked day, the appointments for that day will expand, displaying:
- Time Slots: Shows each time slot available for that day.
- Appointments Booked: Displays the number of attendees who have scheduled an appointment for each time slot. These reflect actual booked visits that affect time slot capacity—typically through ticket or pass purchases. If an addon, donation, or product was purchased for the same date, they will not appear here, since these items do not count as individual appointments. To view all additional items booked for a specific date, including addons and products, refer to the Attendees page.
- Available Spaces: Indicates how many spots remain open for booking.
- Action Buttons:
- View Appointments: Click this button to go to the Attendees tab and see detailed attendee information for that time slot.
- Disable Slot: If a time slot has no bookings, you can disable it to prevent future reservations.
- Once disabled, the slot will be greyed out.
- You can re-enable the time slot later by clicking “Enable Slot“.
- If you have multiple booking calendars, the top of the expanded day view will show tabs for each calendar. You can click on a calendar’s tab to view its appointments separately.
