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Appointments

2 min read

 

The Appointments tab displays all scheduled bookings in a calendar format, allowing you to manage and track reservations efficiently. To access this tab, go to your Event Dashboard and click on Appointments.

Note: This tab is only available if your event has the booking calendar enabled.

Appointment Calendar Controls #

At the top of the Appointments tab, you’ll find navigation and filtering tools to help manage your schedule effectively:

Month Navigation:

  • On the top left corner of the calendar, the current month is displayed.
  • Use the left arrow (◀) to move back to the previous month.
  • Use the right arrow (▶) to advance to the next month.

Calendar Selection:

  • On the top right corner, there is an “All Calendars” drop-down menu.
  • Click the menu to choose a specific calendar if you have multiple booking calendars set up.
  • Selecting an individual calendar will filter and display only the appointments from that calendar.
  • To learn more about how booking calendars work, see Calendars Guide.

Appointment Calendar View #

The main Appointment Calendar visually represents booked, available, and fully booked dates:

Booked Days:

  • Days with scheduled appointments are displayed in light orange.
  • A number in the bottom-left corner of the date box indicates the total appointments booked for that day.

Unbooked Days:

  • Days with no scheduled appointments appear in grey.

Fully Booked Days:

  • Dates where all available slots have been filled are marked in red.

Managing Appointments and Time Slots #

When you click on a booked day, the appointments for that day will expand, displaying:

  • Time Slots: Shows each time slot available for that day.
  • Appointments Booked: Displays the number of attendees scheduled for each time slot.
  • Available Spaces: Indicates how many spots remain open for booking.
  • Action Buttons:
    • View Appointments: Click this button to go to the Attendees tab and see detailed attendee information for that time slot.
    • Disable Slot: If a time slot has no bookings, you can disable it to prevent future reservations.
      • Once disabled, the slot will be greyed out.
      • You can re-enable the time slot later by clicking “Enable Slot“.
  • If you have multiple booking calendars, the top of the expanded day view will show tabs for each calendar. You can click on a calendar’s tab to view its appointments separately.
Updated on February 21, 2025
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Table of Contents
  • Appointment Calendar Controls
  • Appointment Calendar View
  • Managing Appointments and Time Slots

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