The Appointments tab displays all scheduled bookings in a calendar format, allowing you to manage and track reservations efficiently. To access this tab, go to your Event Dashboard and click on Appointments.
Note: This tab is only available if your event has the booking calendar enabled.
Appointment Calendar Controls #
At the top of the Appointments tab, you’ll find navigation and filtering tools to help manage your schedule effectively:
Month Navigation:
- On the top left corner of the calendar, the current month is displayed.
- Use the left arrow (◀) to move back to the previous month.
- Use the right arrow (▶) to advance to the next month.
Calendar Selection:
- On the top right corner, there is an “All Calendars” drop-down menu.
- Click the menu to choose a specific calendar if you have multiple booking calendars set up.
- Selecting an individual calendar will filter and display only the appointments from that calendar.
- To learn more about how booking calendars work, see Calendars Guide.
Appointment Calendar View #
The main Appointment Calendar visually represents booked, available, and fully booked dates:
Booked Days:
- Days with scheduled appointments are displayed in light orange.
- A number in the bottom-left corner of the date box indicates the total appointments booked for that day.
Unbooked Days:
- Days with no scheduled appointments appear in grey.
Fully Booked Days:
- Dates where all available slots have been filled are marked in red.
Managing Appointments and Time Slots #
When you click on a booked day, the appointments for that day will expand, displaying:
- Time Slots: Shows each time slot available for that day.
- Appointments Booked: Displays the number of attendees scheduled for each time slot.
- Available Spaces: Indicates how many spots remain open for booking.
- Action Buttons:
- View Appointments: Click this button to go to the Attendees tab and see detailed attendee information for that time slot.
- Disable Slot: If a time slot has no bookings, you can disable it to prevent future reservations.
- Once disabled, the slot will be greyed out.
- You can re-enable the time slot later by clicking “Enable Slot“.
- If you have multiple booking calendars, the top of the expanded day view will show tabs for each calendar. You can click on a calendar’s tab to view its appointments separately.
